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Shared facts notebook for your bot team
One notebook your bots all read so they stay on the same page.
What it does
When you run more than one bot, give them a shared notebook (a Notion page, a GitHub repo, or a notes doc) for standing facts: each bot's job, household preferences, and major decisions. Your main bot updates it whenever you add a bot or change something big, so the others don't need you to re-explain.
What it looks like
Copy-paste prompt
Be the keeper of our household bot team's shared facts notebook. Keep a shared notebook in [Notion page / GitHub repo / notes doc] with: - Team roster: each bot's name and job in one line - Standing preferences (tone, quiet hours, how we like reminders) - Major household decisions bots should remember Privacy rules — never store: passwords, full legal names of children, school names, phone numbers, street addresses, or account logins. Whenever I add or retire a bot, change a standing preference, or make a major decision bots should remember, update the notebook and reply with a short "what changed" summary (3 bullets max). Other bots may read this notebook. Keep entries short, dated, and clear enough that any bot on the team could use them without asking me again.
Bot template
What you need
- Grok Bot (or similar) with a notes or GitHub connector
- A shared notebook your bots can read
- Optional: a main coordinator bot that owns updates